Privacy Policy

VortexPilot Agency

Last Updated: September 26, 2026

VortexPilot Agency (“VortexPilot,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit vortexpilotagency.com, contact us, submit a form, book a call, or otherwise interact with our website and services.

1. Information We Collect

We may collect information you voluntarily provide, such as your name, company name, email address, phone number, website address, industry, service interests, messages, appointment details, and other information you choose to submit. We may also automatically receive limited technical information such as IP address, browser and device information, pages viewed, referring pages, timestamps, and website interaction information, depending on the tools and settings used.

2. How We Use Information

We may use information to respond to enquiries, schedule calls, provide requested services, communicate with clients and prospects, operate and improve the website, provide marketing and CRM services, maintain security, prevent misuse, process payments where applicable, comply with legal obligations, and maintain business records. Where required by applicable law, we will use an appropriate lawful basis and provide required notices or obtain consent.

3. Forms, Bookings, and Communications

If you submit a website form, contact us by email or phone, or book a strategy call, we may use the information provided to respond to your request and manage the appointment or business relationship. If you choose to receive marketing or follow-up communications, you may opt out using the available unsubscribe or opt-out mechanism or by contacting us.

4. Cookies and Analytics

We may use cookies, pixels, analytics tools, or similar technologies to operate the website, understand usage, remember preferences, measure marketing performance, and improve services. Technologies may change as our website and providers change. Where applicable law requires consent for certain technologies, we will provide the appropriate choice or notice.

5. Service Providers

We may use trusted third-party providers to operate our business and website, including hosting providers, CRM and automation platforms, appointment and calendar services, email providers, analytics providers, advertising platforms, payment processors, security providers, and other technology providers. These providers may process information on our behalf for the purposes for which we engage them, subject to applicable terms and privacy practices.

We do not sell your personal information merely because you submit it through our website. We may disclose information to service providers, professional advisers, payment providers, technology providers, or other parties when reasonably necessary to operate our business or provide requested services. We may also disclose information when required by law or legal process, to protect rights or safety, or in connection with a business transfer.

7. International Processing

Because VortexPilot is based in India and may work with clients and service providers in different countries, personal information may be processed or stored outside the country where it was collected. We will take reasonable steps required by applicable law in connection with such processing and transfers.

8. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Policy, including providing services, maintaining business and transaction records, resolving disputes, enforcing agreements, complying with legal obligations, and protecting legitimate business interests.

9. Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, misuse, alteration, disclosure, or destruction. However, no internet transmission or storage system can be guaranteed completely secure.

10. Your Choices and Rights

Depending on applicable law and your circumstances, you may have rights relating to personal information, including access, correction or updating, deletion where legally available, withdrawal of consent where processing is based on consent, and applicable grievance or complaint rights. Requests may be made using the contact details below. We may need to verify identity before completing certain requests.

11. Marketing and Opt-Out

If we send promotional or marketing communications, you may opt out using the unsubscribe mechanism provided or by contacting us. Necessary transactional or service-related communications may continue where permitted by law.

12. Children's Privacy

Our website and services are not intentionally directed to children. We do not knowingly seek to collect personal information from children through the website. If you believe a child has provided personal information to us, contact us so we can review the situation and take appropriate action.

13. Public or Third-Party Information

Information you choose to publish publicly, or provide directly to third-party platforms, may be visible to others and is subject to the relevant platform's terms and privacy policy. We are not responsible for privacy practices of third parties we do not control.

14. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for their privacy practices, content, security, or policies. Review their privacy policies before using them.

15. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our website, services, technology, business practices, or legal requirements. The updated version will be posted with a revised Last Updated date.

16. Contact Us

VortexPilot Agency
Email: pranav@vortexpilotagency.com
Website: vortexpilotagency.com

17. Important Note

This Privacy Policy describes our general website and business privacy practices. Where a specific client engagement, service, platform, or applicable law requires additional privacy terms, notices, consents, or contractual arrangements, those requirements may apply in addition to this Policy.